Affordable Care Act Tax Forms

We carry the required forms for Affordable Care Act (ACA) reporting

 

ABOUT

Affordable Care Act (ACA) reporting is mandatory for calendar year 2018 and is the responsibility of the employer. The purpose of this new year-end reporting requirement is to report healthcare coverage information to employees and the IRS to verify that the individual has met the requirements of the Affordable Care Act which states that each individual must have minimum essential healthcare coverage. The reporting requirement consists of two types of forms and their related transmittals. Any employer with 50+ employees must file ACA 1095 information, including those that do not offer healthcare insurance.

AVAILABLE FORMS

Form 1095-C must be issued by employers with 50+ full time employees (including full-time equivalent employees) to employees and to the IRS. Filers may submit multiple 1095-C batches to the IRS.

Form 1094-C is the transmittal form that must be filed with form 1095-C. This transmittal may have up to three pages which must also be included when e-filing each batch to the IRS.

Form 1095-B must be issued by a self-insured employer with less than 50 full-time employees (including full-time equivalent employees), or by the insurer to employees and to the IRS as proof of healthcare coverage.

Form 1094-B is the transmittal form that must be filed with form 1095-B.

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DEADLINES

January 31, 2019 - Statements due to recipients/employees

February 28, 2019 - Paper filing due to the IRS

April 1, 2019 - E-file due to the IRS

FULL-TIME EQUIVALENT (FTE) EMPLOYEE CALCULATOR

Full-time employees are those who worked on average 30 hours or more a week for more than 120 days in a year – or the number of employees you expect to work these hours. Part-time employees count towards determining your number of full-time employees. Part-time employees are those who worked on average less than 30 hours per week, but more than 120 days per year.

Use the full-time equivalent employee (FTE) calculator to count the number of FTEs you have by visiting HealthCare.gov. You will also find more detailed information on who to include and not include in your full-time employee calculation.

INFORMATION NEEDED FOR ACA REPORTING

This information includes:

  • Total employee count and full time employee count
  • Employee ID, name, address
  • Health coverage offered
  • Employee share of the monthly premium (for lowest-cost self only minimum insurance)
  • Months the employee was enrolled in employee coverage
  • Affordability safe harbor information
  • If self-insured, information about covered individuals in plan

ADDITIONAL SAGE YEAR END TAX REPORTING AND ACA INFORMATION

Read more about tax forms and ACA reporting for 2018.

FEDERAL FILING

Corporations with less than 250 returns may file on printed forms. The IRS requires all corporations with 250 or more returns a year to file electronically. 1094 and 1095 forms submitted to the IRS are not required to be printed in red drop out ink but are required to exactly match the official form. All 1094 and 1095 forms will be scanned by the IRS. Tax payers are not required to attach a copy of the 1095 to their income tax return.

DELIVERING RECIPIENT COPIES TO EMPLOYEES

ACA forms can be mailed in the same envelope as W-2 forms.

PRODUCT INFORMATION

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The material contained herein is for informational purposes only and does not constitute tax advice. Please consult with your tax adviser with regard to your personal tax situation.

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